How People Use Aubrey

Turn scattered event details into one shared checklist

For class parties, field trips, tournaments, and camp days, Aubrey can turn forwarded emails and WhatsApp context into one shared list with reminders.

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Shared listsWhatsApp groupPublic linkScheduled reminders

Problem

The checklist is scattered across emails and chat

For class parties, field trips, sports tournaments, and camp days, the checklist is scattered.

One parent gets the email, another person mentions supplies in WhatsApp, and someone else adds 'don't forget sunscreen' the night before.

A normal todo app only works if everyone installs it, opens it, and manually keeps the list current.

Solution

Create one shared list from messy context

Use Aubrey to turn the messy context into one shared list.

Aubrey can create a list, add items with quantities, notes, and due dates, share it with the current WhatsApp group, create a no-login public link, and post scheduled reminders for anything still open.

People can check things off through the public link or by replying directly to Aubrey in the group.

Prompt For Aubrey

Copy, customize, and run it

Replace the bracketed details, then ask Aubrey to set up the workflow from the context and channels you have connected.

Create a shared checklist for [EVENT NAME] on [DATE].

Use the forwarded Aubrey emails and this WhatsApp group context to create a list called "[EVENT NAME] checklist" with kind "packing" or "todo".

Add only concrete items that are clearly required or explicitly requested. For each item, include quantity, unit, notes, and due date when available.

Do not create assignees. If a message says someone is bringing something, include that in the item text or notes only.

Share the list with this WhatsApp group with write access, and create a public no-login link so people can add or check items without installing Aubrey.

Every evening at 7:30pm until [DATE], post a short reminder in this WhatsApp group with:
- open items
- items due tomorrow
- anything unclear that needs confirmation

When someone replies directly to you with a clear update, such as "Aubrey, sunscreen is packed" or "Aubrey, add paper plates," update the list. If the reply is unclear, ask a follow-up before changing anything.

Example Output

What Aubrey might send back

Checklist created

Created "Friday Field Trip Checklist."

Open items:
- Signed permission slip, due Thursday
- Packed lunch
- Refillable water bottle
- Sunscreen
- $8 museum fee
- Comfortable walking shoes

Shared list link:
https://www.helloaubrey.com/l/...

I'll post a short reminder each evening at 7:30pm until the field trip.

Follow-up after updates

Updated the checklist.

Checked off:
- Sunscreen
- $8 museum fee

Added:
- Light jacket

Still open:
- Signed permission slip
- Packed lunch
- Refillable water bottle
- Comfortable walking shoes

Start with one recurring workflow

Forward context, connect the right channel, and ask Aubrey to check in on a schedule that matches real life.

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