Build a living family reference from emails, chats, and decisions
Aubrey can help families remember what they already learned once: camp policies, schedules, packing rules, parking tips, refund deadlines, and what worked last year.
Useful family knowledge arrives while life is moving
Every family has a pile of 'we already figured this out once' information: camp policies, school forms, activity schedules, coach preferences, packing rules, refund deadlines, parking tips, what worked last year, and what did not.
The information is scattered across forwarded emails, WhatsApp messages, calendar events, uploaded files, and old conversations.
A note app like Notion works if someone manually curates it. But for everyday family logistics, most of the useful knowledge arrives in motion: an email, a chat reply, a schedule change, or a decision made while rushing out the door.
Solution
Use Aubrey as a living family reference
Use Aubrey's knowledge space as a living family reference for repeat decisions.
Aubrey can search tenant- and agent-scoped knowledge, inspect knowledge pages, use indexed emails, messages, calendar items, approved memory, and uploaded files when available, and propose durable knowledge updates for approval.
Instead of manually maintaining a wiki, ask Aubrey questions like 'What did we learn about soccer camp last year?' or 'What do we need to know before signing up again?' Aubrey should not silently rewrite the knowledge base; it should propose reusable updates and wait for approval.
Prompt For Aubrey
Copy, customize, and run it
Replace the bracketed details, then ask Aubrey to set up the workflow from the context and channels you have connected.
Create a family activities knowledge workflow.
Use this agent's knowledge space to help us remember reusable information about our daughter's school, camps, sports, classes, forms, schedules, and logistics.
When I ask a question, search the Aubrey knowledge space first. Use relevant indexed context from Aubrey emails, WhatsApp/group messages, calendar items, approved memory, uploaded files, and existing knowledge pages when available.
For each answer:
- summarize the useful facts
- cite where the information came from, such as email, chat, calendar, file, memory, or knowledge page
- separate confirmed facts from assumptions
- call out missing or outdated information
- suggest next actions only when they are clear
When you notice a reusable fact, preference, lesson learned, or policy that would help us later, propose a knowledge update for my approval. Do not save knowledge changes silently.
Examples of things worth proposing:
- "Soccer camp drop-off works best from the north entrance."
- "Ballet recital costume fees are usually due two weeks before recital."
- "Our daughter did not like the afternoon session last year."
- "For field trips, pack lunch, water bottle, sunscreen, and walking shoes."
Do not use host files, local folders, or private machine state. Only use Aubrey's hosted knowledge and approved connected sources.
Example Output
What Aubrey might send back
Knowledge answer with proposed update
Here's what Aubrey knows about soccer camp so far.
Confirmed facts:
- Registration opened in early March last year.
- Practice was at Rossi Field.
- Drop-off was easier from the north entrance.
- Cleats, shin guards, and a water bottle were required.
- The Friday session ended earlier than the rest of the week.
Sources:
- Aubrey email: "Spring Soccer Camp Details"
- WhatsApp group message from last season
- Aubrey calendar event: "Soccer camp week"
Missing or possibly outdated:
- I do not see this year's registration deadline yet.
- I do not have the current fee or cancellation policy.
Suggested next steps:
- Forward this year's camp email when it arrives.
- Ask me to compare this year's details against last year.
Proposed knowledge update for approval:
"Soccer camp logistics: Rossi Field drop-off is easiest from the north entrance. Pack cleats, shin guards, and water bottle. Friday may end early; confirm each year."
Start with one recurring workflow
Forward context, connect the right channel, and ask Aubrey to check in on a schedule that matches real life.